Job summary

Our client, a Defence supplier is looking for an Executive Assistant to join them on an initial 12 month contract at their site in Tewkesbury.

Key skills required for this role

PA, Engineering, Microsoft Office, Executive Assistant

Important

Executive Assistant

Job description

Our client, a Defence supplier is looking for an Executive Assistant to join them on an initial 12 month contract at their site in Tewkesbury.

• Due to the nature of the role, applicants must be a sole British national and eligible to obtain full SC Clearance.
• 12 month initial contract.
• Tewkesbury based - Initially onsite for first month and then hybrid 2-3 days a week in Tewkesbury Office, half day on a Friday
• £17.93 (including holiday) p/h PAYE or £21.03 p/h Umbrella, inside IR35.

Job Description:

The ICI Executive Assistant provides essential support to members of the Executive Team. The role plays a vital part in enabling the members of the Executive Team to carry out their roles effectively and supports the smooth and efficient running of the business. The role of the Executive Assistant is diverse and needs to be flexible to meet the evolving requirements of the business. The role reports to ICI Chief Engineer.

Key Responsibilities:

• Provide organisational support to the Chief Engineer & Director of BD & Sales and their immediate teams.
• Complete a broad variety of administrative tasks for the Engineering and BD & Sales teams (across EMEA and ICI), including managing extremely active calendars of appointments; ensuring that schedules are organised efficiently, prioritising the most important items, and resolving all conflicts.
• Prioritise and follow up on incoming issues and concerns addressed to the Chief Engineer & Director of BD & Sales, including those of a sensitive or confidential nature, determining appropriate course of action, referral, or response.
• Maintain discretion and confidentiality in relationships with internal and external clients.
• Provide executive level support to all visitors to ICI.
• Ensure that schedules and relevant paperwork are circulated in an accurate and timely fashion prior to each meeting.
• Attend and minute/action meetings as required, providing accurate and timely drafts for review by the relevant Executive(s)
• Manage an action follow-up process, including the progressing of actions in a friendly and pro-active manner.
• Establish and maintain high quality and consistent typing, presentations, reports, filing and documentation standards.
• Arrange complex and detailed travel including international travel, itineraries, visas, and agendas.
• Support the Senior EA in the roll-out/updates of the company Travel process/policy.
• Ensure that deadlines for reporting requirements are diarised for the Chief Engineer and Director of BD & Sales and are met.
• Support the Senior EA in company-wide initiatives, activities and events.
• Support internal communications across the business.
• Provide support and cover to the Senior EA when required.
• Assist with the production and submission of weekly reports, both within the Division and Sector
• Effectively manage a variety of special projects for the leadership team, independently or as part of a team with the other EA's.
• Build professional and collaborative working relationships with Senior EAs across Corporate, Segment and all Divisions.
• Alongside the Senior EA, actively participate in the Strategic Goal deployment initiatives.
• Be the point of contact for all contractors in the Engineering and BD & Sales space running all admin and contractual demands.

Essential Requirements, Skills & Experience for the Role:

• Excellent Team Player with a 'Can Do' attitude.
• Able to work under pressure and with absolute discretion.
• Understand a wide range of methods/formats of communication.
• Know how to plan and prioritise work to meet team objectives and deadlines with a keen eye for detail.
• High standard of computer literacy inc. Microsoft Office packages
• Excellent communication (oral and written).
• High level of emotional intelligence.
• Highest ethical standards, integrity, and conduct.
• Strong communication skills.
• Excellent interpersonal skills to achieve effective partnerships and relationships.
• Displays a high level of respect, diplomacy and tact when dealing with stakeholders.